Pilot now open · Australian not-for-profit PMOs
Runlist is capacity planning for PMOs that run on tight teams. See every person, project and week in one view — then ask it plain-English questions like “Can we take on the grant project in March?”
Free during the pilot · 10 spots · No credit card
Illustrative example · sample data
Resourcing lives in a workbook someone updates when they remember. By the exec meeting, it's already wrong.
New funding lands, a new initiative appears, and “who can pick this up?” becomes a round of Teams messages.
Resource software assumes billable hours and big budgets. NFP portfolios run on shared staff, grant cycles and goodwill.
One place to see capacity, catch overload early and test new work before anyone commits to it.
Stop rebuilding the monthly exec deck by hand. Runlist builds the slides and the board paper straight from live data — and shows what's moved since last month.
A “needs exec attention” list puts the calls leadership has to make up front, and a decision log keeps the record.
Data checks catch missing RAGs, go-lives and estimates before the pack goes out — with a chase list of who to follow up.
Gate approvals, tiers and priority ranking sit alongside the roadmap, so the pack reflects how your organisation actually decides.
Start from the spreadsheet you already have. Runlist tidies it up and flags the gaps.
Who's stretched, who has headroom, and which weeks are about to break — across every project.
Test the what-ifs in plain English, then send the exec deck and board paper in one click.
Runlist is early. The pilot is a working partnership: you get the tool and a direct line to the person building it; we get honest feedback from teams doing the real work.
Runlist is built by a PMO practitioner with 15+ years in delivery, including in the not-for-profit sector. The capacity question comes up every week, and none of the tools answer it well for teams like ours.
The Runlist team
Two minutes to apply. I read every one personally and reply within 2 business days to book a walkthrough.
We only use these details to contact you about the pilot. No mailing list unless you ask.
Questions first? Email hello@tryrunlist.com
Nothing during the pilot. Pilot organisations lock in founding-member pricing when Runlist launches, with NFP rates built in from the start.
No. Keep running delivery in whatever you use today. Runlist sits above it and answers the portfolio question: who is working on what, and is there room for more.
Yes. Runlist builds an editable PowerPoint deck and a Word board paper from your live portfolio, in your template. Every chart is native PowerPoint shapes, so you can tweak anything before it goes out.
Instead of building a what-if scenario by hand, you type the question — a new project, a later start date, someone going on leave — and Runlist shows the impact and the options. You stay in control of every change.
During the pilot, your data is stored securely with a reputable cloud provider and encrypted in transit and at rest. We'll confirm exactly where it's hosted before you load anything, and Australian data residency is on the roadmap. You can also start with roles instead of names, or with sample data, and add detail only when you're comfortable. Pilot data is never shared with other organisations, and you can ask for it to be deleted at any time.
If your people are shared across several projects, yes — that's exactly where capacity gets lost. If you run fewer than 10 projects, apply anyway and tell us about your setup.